Citizen Charter

Citizen’s Charter

The Finance Department comprised of only two branches viz the Finance Branch and the Budget Branch in the Pre-independent period. However with the growth of the economy, adoption of planning as an instrument of development, efforts to raise the state government revenue and Dept. activities and taking up of innovative approach for the development and modernisation of state’s economy, the size and scope of works of the Finance Department has gradually expanded over the years. At present, the functions of Finance Department are performed through twelve branches headed by Additional Chief Secretary & assisted by Commissioner & Secretary/ Secretary/Additional Secretary/Joint Secretary/Director/Deputy Secretary. The names of the branches are Finance (Establishment A), Finance (Establishment B), Finance (Expenditure Control – I), (Expenditure Control–II), (Expenditure Control – III), Finance (Budget), Finance (Audit & Fund), Finance (Economic Affairs), Finance (Taxation), Finance (Pay Research Unit), Finance (Staff Inspection Unit) and Finance (Institutional Finance)

Role and Function of the Finance Department

The Role and function of Finance Department are laid down in Rule 33 of the Assam Rules of Executive Business,1968.The main functions of the department are preparation of budget and statement of estimated revenues and expenditure to be laid down before the State Legislature; framing of rules regulating the pay, leave of person in service of the state Government and rules regulating the number, grading or cadre emolument of posts; laying down of rules relating to advances made to the Government servants for purchase or construction of houses etc., examination of the proposals for increase or reduction of taxes, state borrowing and provision of Government Guarantees against loans raised by PSU's and other Co-operative entities, laying down of appropriate financial rules for guidance of other Co-operative entities, laying and other department that are responsible for maintenance of proper accounts and action to enforce accountability on such matters, preparation of estimates of receipts and disbursements and keeping watch on State Government fiscal balances, ways and means to operations etc.

Our Vision:

To make the State a model of excellence in management of public finance for sustainable development.

Our Mission:

Sound fiscal management through appropriate and prudent economic and financial policies; regular audit; inspection and expenditure rationalization.

Details of Business transacted by the organization:

Adopting appropriate and prudent economic and financial policies.
Judicious resource allocation, rational investment decisions and expenditure rationalization.
Efficient and proper revenue mobilization and debt management and their utilization.
Effective monitoring of implementation of various schemes/activities.
Release of DA/DR
Declaration of HoD
Pay fixation of Casual Employee/Bunglow Peon
Leave Rules
Financial Rules
FR & SR
Fixation of Pay
Equalization of pay
Administration of CTMIS
DFP Rules
Assam F & A S Rules
Assam A Service Rules
Assam F I of D S & I of Schemes Rules, 1982
Assam F(PR) S Rules
Guidelines to ensure better financial management
Plan & Non-Plan expenditure against NEC & NLCPR proposals of Administrative departments.
Preparation & presentation of Budget, Appropriation Bill, Supplementary Demand, Budget Speech etc.
Preparation of Performance Budget/Outcome Budget/Gender Budget.
State Borrowings.
Admin of Public Debt.
SDRF/NSSF.
Treasury matters.
Ways & Means Advances.
Contingency Fund.
Assam Budget Manual.
Assam TR & S Orders.
Assam Contingency Fund.
Audit matters.
Contingency Manual.
Pre-audit of arrear claims.
Writing off of loans/dues.
Central Finance Commission.
State Finance Commission.
Externally Aided Projects.
NEC Schemes.
RIDF Schemes.
Borrowing and repayments of Institutional loans.
FRBM Act.
AFC matters.
Resources for Plan.
Research on various aspects of taxes, expenditure resources etc.
Responsible for tax administration in the state.
Act/Rules relating to tax.
State Pay Commission.
Assam Service (ROP) Rules.
Pay Anomaly Committee.
Rationalization of recruitment of staff in state Govt.
Approval for creation of new post/up gradation of post.
Matters relating to Banks.
Matters relating to non-banking financial companies, Chit Funds etc.
Matters relating to Bakijai Collections.
Matters relating to SLC/DLRC/EC/DCC etc.
Other matters as entrusted from time to time by the competent authority.

Details of Clients:

Finance (Establishment A) Department

All Departments under Government of Assam

Finance (Establishment B) Department

All Departments under Government of Assam
Heads of Departments:
Directorate of Accounts and Treasuries
Directorate of Audit (Local Fund)
Directorate of Financial Inspections
Directorate of Small Savings
Directorate of State Lotteries
Registrar of Firms and Societies

Finance (Expenditure Control -I) Department

Agriculture department
Co-operation department
Environment and Forest department
Fishery department
Horticulture and Food Processing department
Irrigation department
Panchayat and Rural Development department
Social Welfare department
Soil Conservation department
Tea Tribes Welfare department
Veterinary and Animal Husbandry department
Water Resources department
Welfare of Plain Tribes and Backward Classes department

Finance (Expenditure Control -II) Department

Border Areas department
Chief Minister's Secretariat department
Election department
Foods Civil Supplies and Consumer Affairs department
General Administration department
Handlooms, Textile and Sericulture department
Home department
Implementation of Assam Accord department
Industries and Commerce department
Information and Public Relations department
Information Technology department
Legislative department
Mines and Minerals department
Minorities Welfare and Development department
Passport
Planning and Development department
Political department
Power (Electricity) department
Printing and Stationery department
Public Enterprises department
Public Works department
Relief and Rehabilitation
Revenue and Disaster Management department
Science and Technology department

Finance (Expenditure Control -III) Department

Administrative Reforms 'and Training department
Cultural Affairs department
Education department
Excise department
Guwahati Development department
Health and Family Welfare department
Hill Areas department
Judicial department
Labour and Employment department
Parliamentary Affairs department
Pensions and Public Grievances department
Personnel department
Public Health Engineering department
Secondary Education
Secretariat Administration department
Sports and Youth Welfare department
Tourism department
Transport department
Urban Development

Finance (Budget) Department

All Departments under Government of Assam

Finance (Audit &Fund) Department

All Departments under Government of Assam

Finance (Economic Affairs) Department

All Departments under Government of Assam
Assam Financial Corporation (AFC)

Finance (Taxation) Department

Commissionerate of Taxes

Finance (Pay Research Unit) Department

All Departments under Government of Assam

Finance (Staff Inspection Unit) Department

All Departments under Government of Assam

Finance (Institutional Finance) Department

All Financial Institutions

Details of Services provided by Finance Department:

1.Finance (Establishment A):

Sl No	SERVICES	CONDITIONS	TIME LINE (working days)
1	Any matter pertaining to interpretation FR & SR	As per condition laid down in FR & SR.	21 Days
2	Lien/Quasi Lien	FRs & Executive Orders issued from time to time	14 Days
3	Lodging Allowance	As per condition of FRs & SRs and Executive Order in force.	14 Days
4	Extension of joining time	As per condition laid down in the FRs & SRs.	14Days
5	Advance Increment	As per condition of RoP & relevant Service Rules	14 Days
6	Stagnation Increment	As per condition of RoP & Executive Orders.	14 Days
7	Financial support for foreign tour	1. Relevant document 2. Approval from CA	14 Days
8	Deputation for training within/outside India	Condition laid down in the FRs & SRs.	14 Days
9	Deputation on foreign service -terms & conditions	As per condition laid down in FRs & SRs and relevant O.M.	14 Days
10	Correction of date of birth	On the basis of FRs & SRs.	14 Days
11	Grant of study leave	On the basis of FRs & SRs in Appendix – 15, Study Leave Rule – 1963.	14 Days
11	Pay fixation/ Pay protection.		14 Days

2.Finance (Establishment B):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Establishment matters		14 Days
2	Re-employment	As per personnel ‘A Deptt’s O.M. High Level Scrutiny Committee with approval of CM.	21 Days
3	Fixation of pay	As per Existing Rules	14 Days
4	Honorarium/fees etc	As per existing O.M.	14Days
5	Training	As per existing provision issue from time to time	14 Days
6	Declaration of DDO	As per Treasury Rules.	14 Days
7	Financial power	As per Delegation of Financial Power.	14 Days
8	Administrative services	As per existing Rules	14 Days

3.Finance (EC-I/EC-II/EC-III):

Sl No	SERVICES	CONDITIONS	TIME LINE(working days)
1	Matters having financial implication of concerned administrative departments	Budget provision, Administrative Approval and T.S. and as per the provision of AFRBM Act.	21 days
2	AA &Financial sanction	Budget provision against respective H/A. In case of plan scheme with approval of P&D Deptt. is required.	14 Days
3	Retention of temporary post	Budget provision and fulfillment of terms & conditions of OMs.	14 Days
4	Matters outside the purview of DFP Rules	Sufficient budget provision beyond admissible amount as per OM.	14Days
5	Medical reimbursement	Special cases involves outside the purview of AMA Rules & OMs in force.	14 Days
6	Concurrence of payment for advocate bills	Approval of Judicial Department, sufficient budget provision and as per prescribed rate fixed by the judicial Department.	14 Days

4.Finance (EC-I/EC-II/EC-III):

Sl No	SERVICES	CONDITIONS	TIME LINE(working days)
1	Issue of Ceiling	i. Check list. ii. Budget Provision iii. Photographs iv. Financial Sanction v. Administrative Approval vi. UCs vii. Other relevant documents as when required.	1 week
2	Sanction & Advances	i. Complete proposal ii. Budget Provision iii. Other relevant documents.	14 Days

5.Finance (Audit & Fund):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Matters relating to TA	As per condition laid down	14 days
2	Matters relating to telephone connections	As per condition laid down	14 Days

6.Finance (Economic Affairs):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Assam Financial Corporation:- Decision on Extending credit to Micro, Small and Medium enterprises both in service andmanufacturing sector.	1) As laid down under provision of the State Financial Corporation Act, 1951 (as amended) in 2000. 2) As per guidelines of SIDBI / with due approval from Govt. of India. 3) Mortgaged of immovable properties such as land/building and also liquid security in shape of FA RS etc.	3 to 6 Months.

7.Finance (Taxation):

Sl No	SERVICES	TIME LINE
1	Commissionerate controls and monitors the entire administration of the Taxation Department.	Continuous
2	Disposes of Revision petition under all the Taxation Acts and laws.	21 days
3	Sanction funds from Trade Development Fund (TDF) to difference line Deptt.	21 days

8.Finance (Pay Research Unit):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	O.M. pertaining to pay scales, arrear salary, UGC/AICTE pay scales, ACPS.	As per provisions of Assam Pay Commission Report, Anomaly Committee Report & A.S. (RoP) Rules.	21 Days.
2	Matter relating to pay scale and other benefits to the subordinate judiciary.	As per recommendation of Shetty Commission.	21 Days.
3	Formulation of pay structure	As per provisions Assam Pay Commission Report, Anomaly Committee Report & A.S. (RoP) Rules.	30 Days

9.Finance (Staff Inspection Unit):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Release of 1st Salary to new appointees of Govt. Services	Documents required as per Check list 1. Post Creation retention Order 2. Govt. approval Order/SIU approval Order 3. Appointment Order/Joining Report 4. Undertaking (Format – A & B) 5. Minutes of SLC Committee	14 days
2	Scooter Advance/ Computer Advance/ House Building Advance	1. Required to submit clearance from AG 2. Required to submit filled in Form No.44 of Assam Financial Rule.	two weeks

10.Finance (Institutional Finance):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Received complaints regarding chit fund/Non-banking financial corporation(NBFC) and forwarded to concerned authority.	As and when received	14 days

11.Finance (e-Governance Unit):

Sl No	SERVICES	CONDITIONS	TIME LINE
1	Uploading of Acts/Rules/OM/Circulars etc.	Forwarded to e-Governance Unit specifically mentioning to upload	As and when received
2	Updating of Website	Periodical updating will be done as and when required	As and when required

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